virtalent.UK's leading VA agencyThe all-in-one app for Virtual Assistants.
Stop switching between Toggl, Trello, Calendly, and a separate invoicing tool. One workspace. Every tool your VA business actually needs.
One subscription replaces all of these
Running your VA business shouldn't feel like a second job.
Most VAs cobble together three or four different tools: Toggl for time, a separate invoicing tool, Trello for tasks, Calendly for bookings. It's exhausting, expensive, and error-prone.
You spend time you could be billing on admin that gets you nowhere. It's time for a VA business management tool built around the way you actually work.
And at the end of every month, you're still formatting invoices at the kitchen table, hoping they look professional enough.
One workspace. Every tool your VA business actually needs.
- Track time against any client or task in seconds
- Invoice straight from your timesheets — no bookkeeping software needed
- Manage retainers, documents, and notes in one place
- Give clients a professional portal. No Calendly or Dropbox required.
- Built for UK VAT, UK invoicing standards, and British English
Everything your VA business needs, in one place
Built by co-founders who've spent a decade working alongside VAs and know exactly what was missing.
Time tracking - track every hour across all your clients
Start, pause, and stop timers linked to clients and tasks. Generate timesheets with a click and never lose a billable minute. No more Toggl, no more spreadsheets.
That Sunday night feeling, wondering if you've tracked everything. Handld.
Harriet Blake
Social media management
Client management - every client in one simple workspace
Keep every client's retainer, contact info, notes, and documents in one organised place. No more juggling spreadsheets or hunting through emails.
Harriet Blake Ltd
Executive support
20.0h remaining
Monthly retainer
£1,600
Invoiced
£1,160
Professional invoicing - send branded invoices in seconds
Branded invoices generated straight from your time logs. Send, track, and get paid — all from Handld. No separate bookkeeping software needed.
Fiddling with invoice templates at 10pm instead of being on the sofa. Handld.
Sophie Clarke VA
To: Harriet Blake Ltd
Client portal - impress clients with a branded experience
Give clients their own branded portal to view hours, invoices, and project updates. Replace your Calendly booking links and file-sharing emails in one move.
The pressure to look as polished as the big agencies. Handld.
Welcome back, Harriet 👋
Hours used
14.5h
Latest invoice
£1,392
Unpaid ●Bill every client exactly how they expect.
No two VA clients are the same. Some pay monthly retainers, some want ad hoc invoices, some use their own bookkeeping. Handld's billing modes mean you never have to change how you work.
Ad hoc
Invoice when you're readyThe default for every client. Track time throughout the month, then raise an invoice whenever it suits you. Full control, no pressure.
Scheduled
Auto-remind on a set dateSet a billing day (e.g. the 1st of each month) and Handld surfaces uninvoiced hours with an estimated amount so you can bill in one click.
Prepaid / retainer
Clients who pay in advanceSell a block of hours upfront. Handld tracks usage and flags when the package is nearly used so you can renew before the client even notices.
External
Billed outside HandldIf an agency or separate accounting tool handles a client's invoicing, set them to External. Time tracking still works; the invoice clutter disappears.
Work
Clients
Finance
Billing mode
Ad hoc
Invoice whenever you're ready
Scheduled
Auto-invoice on a set day
Prepaid
Retainer / prepaid hours
External
Billed outside Handld
Billing day of month
1st of each month
Save changes
Up and running in minutes
Create your free account
Sign up in under two minutes. No credit card required. Your VA business management dashboard is ready immediately.
Add your clients & start tracking
Import your client list, set up retainers, and start a timer. Everything connects automatically in your all-in-one VA workspace.
Invoice and get paid
Generate professional invoices from your tracked time. Send them directly from Handld and mark them paid.
Built by two founders who've lived this industry for a decade
Sam and Ellie Wilson founded Virtalent in 2014, straight out of university — building it from scratch into one of the UK's largest VA agencies with over 250 VAs. Ellie was named one of Management Today's 35 Women Under 35 alongside alumni like Stella McCartney and Martha Lane Fox, and featured on their Women in Leadership Power List.
After a decade of watching talented VAs struggle with fragmented tools, they built Handld — the platform they wished had existed from day one.
Sam Wilson
Co-Founder
Ellie Wilson
Co-Founder
Loved by VAs across the UK
Real virtual assistants. Real results. See what Handld is doing for VA businesses across the country.
"I cancelled Toggl, Trello, and Calendly the same week I signed up."
Sarah Mitchell
Executive VA · London
"My clients love their portal. It's the first thing I show in every pitch now."
Rachel Thornton
Freelance VA · Manchester
"From sign-up to first invoice in under ten minutes. Genuinely."
Jo Patterson
VA Business Owner · Edinburgh
"The time tracking pays for itself. I've recovered hours I used to write off."
Amara Osei
Social Media VA · Birmingham
"Contracts and e-sign built right in. No more DocuSign subscription."
Charlotte Webb
Admin VA · Bristol
"Finally, software that actually understands how a VA business works."
Natalie Ford
Operations VA · Leeds