Time tracking - track every hour across all your clients
Never lose a billable minute.
Start and stop timers linked directly to clients and tasks. Run multiple timers, edit historical entries, and export detailed timesheets, all without leaving Handld. No more Toggl, no more spreadsheets.
- One-click timer start/stop linked to clients
- Manual time entry and editing
- Detailed timesheet export (CSV/PDF)
- Daily, weekly, and monthly views
- Automatic rounding options
Harriet Blake
Social media management
Client management - every client, perfectly organised
Your whole client base, in one simple place.
Store retainer details, contact information, notes, and documents for every client in one place. No more hunting through emails for a client's phone number or digging through folders for an old invoice.
- Client profiles with retainer hours & rates
- Contact details and notes
- Client tags and status tracking
- Activity history per client
- Retainer usage at a glance
Harriet Blake Ltd
Executive support
20.0h remaining
Monthly retainer
£1,600
Invoiced
£1,160
Task management - stay on top of every deliverable
Stay on top of every deliverable.
Create tasks linked to clients, set due dates, and track progress. Simple, focused, and built to complement your time tracking, not replace your existing workflow.
Lying awake wondering if you've forgotten something for a client. Handld.
- Tasks linked to clients
- Priority levels and due dates
- Status tracking (To Do, In Progress, Done)
- Quick task creation from the timer
- Weekly task summary view
Tasks
3 openPrepare monthly report
HighHarriet Blake
Schedule social posts
MediumMarcus Osei
Update client contract
LowEmily Thorne
✓ DoneInvoicing - professional invoices in seconds
From timesheet to invoice in one click.
Generate invoices straight from your tracked time. Customise with your branding, add expenses, set payment terms, and send directly to clients. No separate bookkeeping software needed — your invoices live inside Handld. Pro plans unlock recurring invoices and advanced VAT options. No more copying and pasting into Word templates or worrying whether your invoice looks amateur. Create a professional invoice from your tracked hours in one click.
- One-click invoice from timesheets
- Custom invoice numbering and branding
- UK VAT-compliant invoicing
- Payment status tracking
- Recurring invoices (Pro)
Sophie Clarke VA
To: Harriet Blake Ltd
Client portal - a professional face for every client
Impress clients with a branded self-service portal.
Give clients their own branded portal to view their hours, invoices, and project updates. White-label with your business name and logo. Clients see your brand, not ours. Replace Dropbox, Calendly, and endless email threads in one move. Your clients see a polished, branded dashboard, not a shared Google Drive folder. First impressions matter, and this one says you mean business.
- Branded portal with your logo
- Client-visible timesheets and invoices
- Document sharing per client
- Customisable dashboard widgets
- Password-protected access
Welcome back, Harriet 👋
Hours used
14.5h
Latest invoice
£1,392
Unpaid ●Contracts & e-sign - get agreements signed, fast
Get agreements signed, fast.
Send service agreements, NDAs, and onboarding documents directly from Handld. Clients sign digitally and you keep a secure, timestamped record. No third-party tool required.
That knot in your stomach when a client questions your terms. Handld.
- Contract templates (VA service agreement, NDA)
- Electronic signature support
- Timestamped audit trail
- Automatic storage per client
- Reminder emails for unsigned documents
VA Service Agreement
Sophie Clarke VA · Harriet Blake Ltd
Signatures
Signed ✓
Client signs
Scheduling - take the admin out of booking calls
Replace Calendly with something built for VAs.
Share a booking link with clients so they can schedule calls directly into your calendar. Set your availability, buffers, and meeting types, and stop the endless email back-and-forth. No separate Calendly account needed.
- Public booking page with your branding
- Availability rules and buffer times
- Google Calendar sync (Outlook coming soon)
- Automatic confirmation emails to clients and yourself
- Multiple meeting types
Book a call with Sophie
30-min discovery call · April 2026
Mon
Tue
Wed
Thu
Fri
Selected slot
Mon · 10:00
File sharing - share files without the inbox clutter
Share files without the inbox clutter.
Upload, organise, and share files directly with clients from within Handld. Documents stay linked to the right client automatically. No more searching through email threads or Dropbox folders.
- Per-client file storage
- Drag-and-drop upload
- Secure time-limited share links per file
- Folder organisation per client
- Client portal file visibility toggle
Harriet Blake Ltd
3 files · 2.5 MB used
Brand Guide.pdf
2.4 MB
Contract Draft.docx
48 KB
Profile Photo.jpg
1.1 MB
Reporting & analytics - understand your business at a glance
Know exactly where your time and money go.
See exactly how your time is spent, which clients are most profitable, and how your income trends over time. Beautiful, clear reports built for solo VAs and small teams.
Not knowing if you're actually earning what you're worth. Handld.
- Monthly revenue and time dashboards
- Client profitability breakdown
- Unbilled hours alerts
- Exportable reports for tax and bookkeeping
- Year-on-year comparison (Agency)
April Overview
ProRevenue
£4,240
↑ 12% vs March
Hours tracked
52.5h
4 clients
Weekly hours
Harriet Blake Ltd
£1,600
Custom branding - look like the professional you are
Every client touchpoint reflects your brand.
Customise invoices, client portals, and email notifications with your logo, colours, and business name. Every client touchpoint reflects your brand, not a generic SaaS tool.
- Upload your logo
- Custom brand colour on invoices and portal
- Personalised email notifications
- Remove Handld branding
- Custom invoice footer text
Invoice preview
Sophie Clarke VA
Invoice to
Harriet Blake Ltd
Total due
£1,392.00
Brand colour