VA Resource Hub

Blog: resources for virtual assistants

Practical guides, templates, and insights to help you build and grow your VA business.

How to Track Time as a Virtual Assistant (And Why It Matters)

If you're a virtual assistant who doesn't track your time, you're almost certainly working more hours than you think - and earning less per hour than you'd like.

10 March 2026·7 min read

Business Growth

How to Set Your Virtual Assistant Rates in 2026

Pricing is the question every new VA agonises over, and it's one of the most common things experienced VAs still get wrong. Charge too little and you'll burn out.

14 March 2026·9 min read

Client Management

The Ultimate Client Onboarding Checklist for Virtual Assistants

How you onboard a new client in the first week sets the tone for the entire relationship. Get it right and you'll be seen as a professional, organised partner.

19 March 2026·6 min read

Business Growth

Retainer vs Hourly: Which Pricing Model Is Right for Your VA Business?

One of the first big decisions you'll make as a VA is how to structure your billing. Hourly or retainer? Both have clear advantages and trade-offs.

24 March 2026·8 min read

Client Management

How to Write a Virtual Assistant Contract (Free Template)

A contract isn't just a formality - it's the single most important document in your VA business. It protects you when things go wrong and sets clear expectations.

28 March 2026·7 min read

Getting Started

How to Invoice as a Virtual Assistant: A Complete Guide

Getting paid should be the simplest part of running your VA business, but for many VAs, invoicing is a source of stress, confusion, and wasted time.

2 April 2026·8 min read

Client Management

5 Signs It's Time to Fire a VA Client (And How to Do It Professionally)

Not every client deserves a place in your business. Holding onto a bad client costs you more than losing them - in time, energy, and the opportunity to work with someone better.

7 April 2026·6 min read

Client Management

What to Include in Your Monthly Client Report as a VA

A monthly client report is one of the most underused tools in a VA's toolkit. The VAs who send one immediately stand out - it takes ten minutes and delivers outsized benefits.

11 April 2026·5 min read

Tools & Tech

Toggl vs Harvest vs Clockify: Which Time Tracker Is Best for VAs?

Toggl, Harvest, and Clockify all do the basics well. But when you dig into the details, they're quite different tools aimed at quite different users.

16 April 2026·10 min read

Getting Started

How to Start a Virtual Assistant Business in the UK (2026 Guide)

Starting a virtual assistant business is one of the most accessible ways to build a genuinely flexible, well-paid career - without needing qualifications or a big upfront investment.

21 April 2026·12 min read

Client Management

How to Handle Scope Creep as a Virtual Assistant

Scope creep is the gradual expansion of what you're doing for a client beyond what you originally agreed to - without a corresponding increase in hours or pay.

1 May 2026·6 min read

Tools & Tech

The Best Tools for Virtual Assistants in 2026

The right tools can transform a VA business from chaotic to efficient. Here's a curated selection of what UK VAs consistently recommend and rely on in 2026.

8 May 2026·11 min read

Business Growth

How to Get Your First VA Client (7 Proven Methods)

Finding your first client is the hardest part of starting a VA business - not because it's complicated, but because it requires putting yourself out there before you feel ready.

15 May 2026·9 min read

Getting Started

Do I Need to Register as Self-Employed to Be a VA in the UK?

Yes - if you're working as a virtual assistant in the UK and earning money from it, you need to register as self-employed with HMRC. Here's everything you need to know.

22 May 2026·6 min read

Business Growth

How to Create VA Service Packages That Sell

Selling your VA services as packages rather than hourly rates is one of the simplest ways to increase your income, attract better clients, and create predictable monthly revenue.

29 May 2026·7 min read

Tools & Tech

Dubsado vs HoneyBook vs Handld: Which Is Best for VAs?

If you're looking for a tool to manage your VA clients, you've probably come across Dubsado and HoneyBook. But are they actually the right fit for virtual assistants?

5 June 2026·10 min read

Business Growth

How Much Should You Charge for Social Media Management as a VA?

Social media management is one of the most popular services offered by UK-based VAs, and also one of the hardest to price correctly.

12 June 2026·7 min read

Productivity

How to Manage Multiple VA Clients Without Burning Out

Managing one or two clients is relatively simple. But as your VA business grows to five, eight, or ten clients, the complexity scales dramatically.

19 June 2026·7 min read

Tools & Tech

Should You Use a Client Portal as a Virtual Assistant?

A client portal is a private, branded online space where your clients can log in to see their hours, tasks, files, and invoices - all in one place.

26 June 2026·6 min read

Getting Started

VA Business Expenses You Can Claim in the UK

If you're running a VA business in the UK, you can reduce your tax bill by claiming allowable business expenses. Many VAs miss out on legitimate deductions simply because they don't know what they can claim.

3 July 2026·6 min read

New articles every fortnight

Practical guides for running a VA business in the UK. No fluff, no spam. Just useful content.

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